Costing Module

How to Enable the Feature

Step 1 - Enable the Feature in the Config section

  1. Click on your Username in the top right-hand corner

  2. Select the Admin Settings button from the drop-down menu

  3. On the Admin Navigation Bar select Configs

  4. Scroll to the Purchases section and search for the Confirm Receives button and Overseas Vendors button.

  5. If “No” is displayed on the button, click it and change it to “Yes”

  6. Scroll to the Other section and search for the Show Currency Editor button.

  7. If “No” is displayed on the button, click it and change it to “Yes”

  8. Click the Update Button to save

  9. Click the Close Admin Panel button to exit the Admin Panel

How the Feature Works

Step 1 – Editing Purchase Orders

  1. After following the main steps of creating a Purchase Order, click the Proceed with Purchases button

  2. On the PO Edit page, the Overseas Purchase button and Currency selector should now be displayed.

  3. Fill out the required information, enable the Overseas Purchase button and select the Currency the items will be purchased in and clcik the update button to save.

  4. Enter the Unit Price or Net Value based on the selected Currency for each item.

  5. Click the update button to save.

Step 2 – Receiving Purchase Order

  1. Once the Purchase Order is at Awaiting Delivery status the Charges box should be displayed.

  2. If the selected items have I-Duty, RRC and NSW percentages applied, values would be automatically displayed in those fields.

  3. Users should now enter the additionally charges in the fields displayed and click the confirm charges button.

  4. The status of the PO should now be delivered and the Receive button would be displayed.

  5. Once the selected Purchase Order is at the receiving stage click the Receive button

  6. Enter the Invoice Number and Click the Apply Defaults button

  7. Verify the quanties received and the net value match the Invoice

  8. Click the View Summary button to view the Costing Summary

  9. Once you have confirm the Net Total, Total and Costing Summary values are correct, click the Receive Button.

Things to Know

  1. The Receive button would not be displayed until the PO is at delivered status.

  2. The Charges box would only be displayed if the Overseas Purchase button is enabled.

  3. Before sending the PO for Authorization, please verify the Unit Price and Net Value are based on the Currency selected and not the base currency.

  4. When the Confirm Charges button is clicked the additional charges fields are greyed out, therefore if you have not finish entering the required charges click the Update button to save. Once all charges are entered and confirmed, click the Confirm Charges button.

  5. The I-Duty, RRC and NSW would not match the values on the PO edit page, however they should match the Totals on the View Summary page.

  6. Users have the ability to make changes to the additional charges fields (if required)

  7. View Summary button would only be displayed if the Confirm Receives button is enabled.

  8. When calculating average cost for items received on an Overseas Purchase Order, users have to use the Landing Cost Per Item XCD value.